Scheduling & Calendar
- Sick / vacation / comp requests with policy checks
- Supervisor queue with staffing impact preview
- Real‑time changes reflected in the schedule
- Squad, shift, unit and assignment filters
Vacation Book — Flagship
Purpose‑built for police leadership and supervisors. Request → Review → Calendar → Audit, with policy guardrails and accountability at every step.
Policy‑aligned approvals
Staffing visibility
Audit‑ready
Fast deployment
Overview
The Vacation Book ecosystem gives command one place to manage day‑to‑day staffing with policy guardrails and full accountability. Deploy one module to solve an immediate need—or roll out the full suite for a seamless workflow across scheduling, extra duty, towing, bidding, and forecasting.
What’s included
- Scheduling & Calendar (vacation/sick/comp with approvals)
- Extra Duty (payjobs) intake, vetting, fair assignment, audit
- Tow Logs with search, custody history, exports
- Vacation Bidding (seniority/lottery windows, policy caps)
- Roster Management (units/squads/shifts, least‑privilege access)
- Staffing Predictor (AI) to flag low‑staff windows early
Why the suite works best
- One roster & policy engine across all modules
- Unified calendar & audit log for every action
- Consistent notifications & permissions (role‑based)
- Shared reporting—see the whole staffing picture
Start small and expand: each module works independently, but together they reduce manual work, surface staffing risk sooner, and give leadership a single source of truth.
What you get
Buy modules individually or as a bundle. Start with Vacation Book and add capabilities as your agency needs grow.
Payjobs (Extra‑Duty)
- Public intake → supervisor vetting
- Fair assignment logic & notifications
- Conflict checks & audit trail
- Export for billing
Anonymous Tips
- Secure anonymous intake with optional contact & attachments
- Supervisor triage, tasking, and status tracking
- Audit‑ready reports for leadership and records
Vacation Bidding
- Seniority/lottery workflows
- Policy windows & caps
- Automatic calendar placement
Tow Logs
- Secure tow entry with required fields
- Chain‑of‑custody style audit
- Search & export for records
Staffing Predictor (AI)
- Forecast low‑staff risk by unit, squad, and shift
- What‑if adjustments for OT, training, and events
- Suggested coverage with calendar integration
How Scheduling works
Request → Review → Calendar → Audit — policy‑aligned and built for command efficiency.
1 · Request
Officer submits
Sick / vacation / comp requests include required notes and automatic policy checks (caps, blackout dates, unit limits).
2 · Review
Supervisor approval
Queue shows staffing impact by squad/shift/unit before approving; conflicts and policy violations are flagged.
3 · Calendar
Coverage view
Approved leave lands on the schedule automatically; filters for unit, squad, shift, and assignment keep command visibility clear.
4 · Audit
Accountability
Every change is logged (who/what/when). Export clean reports for records requests, reviews, and policy audits.
Placeholder — Audit report
How Extra Duty works
From public intake to assignment to audit—transparent and fair.
1 · Intake
Request received
Job details captured with required fields and contact info.
Placeholder — Public intake form
2 · Vetting
Supervisor review
Policy checks, conflicts, and approval with assignment slots.
Placeholder — Supervisor queue
3 · Assignment
Fair assignment
Transparent logic with notifications to selected officers.
Placeholder — Assignment screen
4 · Audit/Billing
Audit & export
Time, approvals, and payments tracked; export for billing.
Placeholder — Audit & export
How Anonymous Tips works
Secure intake, supervisor triage, and follow‑through—closing the loop.
1 · Intake
Tip received
Anonymous or contact‑provided; attachments allowed.
Placeholder — Tip intake
2 · Triage
Supervisor triage
Categorize, assign, and set follow‑up tasks with due dates.
Placeholder — Triage
3 · Actions
Follow‑through
Tasks tracked; status updates keep leadership in the loop.
Placeholder — Tasking
4 · Accountability
Audit & closure
Every action logged; exportable report for records and community updates.
Placeholder — Audit report
How Tow Logs works
Chain‑of‑custody style logging with search and export.
1 · Entry
Tow created
Required fields ensure complete, consistent records.
Placeholder — Tow entry
2 · Custody
Chain of custody
Movements and access logged; who/what/when captured.
Placeholder — Custody log
3 · Search
Find & verify
Search by plate, case, location; filter and verify status.
Placeholder — Search
4 · Export
Records ready
Clean export for records requests and audits.
Placeholder — Export
How Vacation Bidding works
Your policy → configured windows → fair resolution → calendar & audit.
1 · Configure
Policy & parameters
You provide the logic—seniority or lottery, windows, caps, blackout dates, unit rules. We implement it in the Vacation Book.
Placeholder — Policy setup
2 · Window
Open bidding rounds
Bidding windows and officer order follow your policy (e.g., seniority by unit/squad). System enforces caps automatically.
Placeholder — Bidding window
3 · Requests
User-by-user selection
Officers pick dates in their turn; conflicts are resolved per policy and conflicting slots are closed to others in real time.
Placeholder — Officer pick
4 · Calendar
Place & lock
Approved bids place automatically on the calendar; conflicting requests are closed out. Full audit trail supports reviews and records.
Placeholder — Calendar placement
How Staffing Predictor works
Generative AI highlights upcoming low‑staff windows so command can act early — powered by historical leave, weekday/time patterns, weather, and local events.
1 · Inputs
Signals ingested
Historical leave, squad/shift rosters, weekday/time seasonality, weather, and scheduled events feed the model. Data is scoped to your agency.
Placeholder — Signals
2 · Forecast
Risk scoring
The model produces a daily/shift risk score and confidence range for under‑staffing. View by unit, squad, or shift.
Placeholder — Risk chart
3 · Review
What‑if adjustments
Supervisors adjust assumptions (OT, training days, event overlays) to see impact. Suggested coverage prompts appear for high‑risk windows.
Placeholder — What‑if controls
4 · Action
Proactive coverage
Request additional officers or shift swaps ahead of time. Changes reflect on the schedule; outcomes feed back to improve future predictions.
Placeholder — Actions & feedback
Become a development partner
We co‑design features directly with agencies to fit real policy and staffing needs. Pilot modules, shape the roadmap, and get priority onboarding while we deliver measurable command efficiency.
- Pilot in weeks — deploy to a unit or shift with your policy guardrails.
- Roadmap influence — your operational needs guide feature priority.
- Priority onboarding & support — direct contact with our team.
- Early access — try new modules first and help us tune them for command efficiency.