Vacation Book — Flagship
Real-Time Staffing Intelligence for Modern Policing. From Leave Requests to Staffing Readiness. All in one system.
Overview
The Vacation Book ecosystem gives command one place to manage day‑to‑day staffing with policy guardrails and full accountability. Deploy one module to solve an immediate need—or roll out the full suite for a seamless workflow across scheduling, extra duty, towing, bidding, and forecasting.
What’s included
- Scheduling & Calendar (vacation/sick/comp with approvals)
- Extra Duty (payjobs) intake, vetting, fair assignment, audit
- Tow Logs with search, custody history, exports
- Vacation Bidding (seniority/lottery windows, policy caps)
- Roster Management (units/squads/shifts, least‑privilege access)
- Staffing Predictor (AI) to flag low‑staff windows early
Why the suite works best
- One roster & policy engine across all modules
- Unified calendar & audit log for every action
- Consistent notifications & permissions (role‑based)
- Shared reporting—see the whole staffing picture
Vacation Book Suite Showcase
Overview videoVideo transcript (summary)
In this overview, we show how an officer submits a time-off request and how supervisors review staffing impact before approval.
The walkthrough highlights one shared roster and one policy engine across scheduling, vacation bidding, extra duty, tow logs, and staffing forecasting.
Every action is tracked in a unified audit trail so command staff can review decisions, confirm compliance, and export records when needed.
The core message is simple: start with one workflow, expand module by module, and keep operational visibility clear across the agency.
Start small and expand: each module works independently, but together they reduce manual work, surface staffing risk sooner, and give leadership a single source of truth.
Proof Targets For Pilot Success
These are measurable targets agencies commonly use during rollout.
Command Time
32 hrs/mo
Benchmark monthly time recovery potential for a four-squad command structure.
Approval Turnaround
Same shift
Target response speed for request decisions when workflow is centralized.
Audit Retrieval
Under 15 min
Typical target for compiling exports and review context from one system.
These are planning benchmarks, not guarantees.
What you get
Buy modules individually or as a bundle. Start with Vacation Book and add capabilities as your agency needs grow.
Scheduling & Calendar
- Sick / vacation / comp requests with policy checks
- Supervisor queue with staffing impact preview
- Real‑time changes reflected in the schedule
- Squad, shift, unit and assignment filters
Payjobs (Extra‑Duty)
- Public intake → supervisor vetting
- Fair assignment logic & notifications
- Conflict checks & audit trail
- Export for billing
Anonymous Tips
- Secure anonymous intake with optional contact & attachments
- Supervisor triage, tasking, and status tracking
- Audit‑ready reports for leadership and records
Vacation Bidding
- Seniority/lottery workflows
- Policy windows & caps
- Automatic calendar placement
Tow Logs
- Secure tow entry with required fields
- Chain‑of‑custody style audit
- Search & export for records
Staffing Predictor (AI)
- Forecast low‑staff risk by unit, squad, and shift
- What‑if adjustments for OT, training, and events
- Suggested coverage with calendar integration
How Scheduling works
Request → Review → Calendar → Audit — policy‑aligned and built for command efficiency.
One clean workflow for your video: officer request comes in, supervisor review confirms policy and coverage, approved leave lands on the calendar, and every action is captured for audit.
How Vacation Bidding works
Your policy → configured windows → fair resolution → calendar & audit.
Policy is configured once, bidding windows open in the right order, officers submit selections by turn, and approved dates are placed on the calendar with full auditability.
How Staffing Predictor works
Generative AI highlights upcoming low‑staff windows so command can act early — powered by historical leave, weekday/time patterns, weather, and local events.
Agency-specific signals feed the model, low-staff risks are forecasted, command runs what-if scenarios, and proactive actions are sent back into scheduling.
How Extra Duty works
From public intake to assignment to audit—transparent and fair.
Requests are captured, supervisors vet for policy and conflicts, assignments are made fairly, and audit plus billing exports close the loop.
How Anonymous Tips works
Secure intake, supervisor triage, and follow‑through—closing the loop.
Tips are submitted securely, supervisors triage and assign follow up, teams execute actions, and closure remains fully auditable.
How Tow Logs works
Chain‑of‑custody style logging with search and export.
Tow records are entered consistently, custody events are logged, teams can quickly search and verify status, and clean exports are generated for records and audits.
Frequently asked questions
Direct answers to the most common product and deployment questions we hear from leadership teams.
What does Vacation Book replace?
It replaces paper requests, text threads, and disconnected calendars with one policy-aligned workflow for requests, approvals, and command visibility.
Can we start with one module and expand later?
Yes. Many agencies start with one module first, then add others as rollout confidence grows.
Will the system match our policy and rank structure?
Yes. Approval flows and guardrails are built to align with your agency’s policy and chain of command.
How fast can an agency deploy?
Timelines vary by scope, but most deployments start with a focused use case and scale from there.
Do command staff get audit-ready reporting?
Yes. Actions are logged in one audit trail and records can be exported for policy reviews and operational reporting.
How much training do officers need?
Training is role-specific and practical, so users focus only on the workflows that matter to their assignment.
Become a development partner
We co‑design features directly with agencies to fit real policy and staffing needs. Pilot modules, shape the roadmap, and get priority onboarding while we deliver measurable command efficiency.
- Pilot in weeks — deploy to a unit or shift with your policy guardrails.
- Roadmap influence — your operational needs guide feature priority.
- Priority onboarding & support — direct contact with our team.
- Early access — try new modules first and help us tune them for command efficiency.